Grants Submission Process

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New or Revision Applications with DOS Faculty PI

Intent to Submit:

All faculty are required to complete an online Intent to Submit Form https://www.surveymonkey.com/r/Intent_To_Submit_Grant 4 weeks prior to the SPA due date.  All complex awards, ie, multi-institutional, more than 1 sub award; U, T and K kiosk NIH awards, require form submission three months prior to the SPA due date.

Initial Planning Meeting;

Lisa Rogers will work with SAC to set up an initial planning meeting.  Participants include PI, grants coordinator, finance staff member and others as needed. The goals of the meetings:

  1. Determine resources needed
  2. Assign grant preparation/support personnel if needed
  3. Determine financial information needed.

Meetings will typically be 15 minutes or less.

PRF and Proposal Submission:

SAC and the Chair Delegate require 48 hours to review application budgets and research compliance before signing the PRF.

New or Revision Applications with DOS Faculty as Co-PI or Co-I

Intent to Submit:

The Intent to Submit Form (https://www.surveymonkey.com/r/Intent_To_Submit_Grant) is required only for:

  1. Where DOS faculty have effort at 5% or more.  In these cases, submit the form 1-month prior to SPA deadline.
  2. Complex awards, ie, multi-institutional, more than 1 sub award; U,T and K kiosk NIH awards

PRF and Proposal Submission:

SAC and the Chair Delegate require 48 hours to review application budgets and research compliance before signing the PRF. 

Roles and Responsibilities

SAC Accounting is responsible for verifying salary and fringe information providing a high level review of the overall budget, F&A rates. This is a required step in the proposal process. 

Research Coordinator works with the PI to define salary and non-salary items to be included in the detailed budget. Obtains pricing for all non-salary, non-fringe budget line items.  Verifies correct F & A rate.  Creates subawardee scope of work, milestones and reimbursement schedule. Obtains pricing from Fairview, CTSI and other entities. Obtains pricing from all non-UMN entities. Creates the EGMS budget. Creates and routes the Proposal Routing Form.

Research Coordinator is responsible for all non-budgetary components, submission to SPA and ensuring submission to sponsor.

We will do our best to sign, but can’t guarantee that the review will take place.  The review is required prior to signature.

Investigator FAQ

1) What if I didn’t know about the opportunity prior to the Intent to Submit deadline?

1) What if I didn’t know about the opportunity prior to the Intent to Submit deadline?

Please submit as soon as possible.  However, we cannot guarantee support.

2) I’ve submitted a lot of applications/I’m a full professor/I don’t need assistance.

2) I’ve submitted a lot of applications/I’m a full professor/I don’t need assistance.

The form is still required.  You aren’t required to accept support.  However, the budget and compliance review is still required prior to PRF signatures.

3) What about continuations?

3) What about continuations?

Neither the Intent form or meeting is required. However, 48 hrs are still required for budget review prior to signing the PRF.

4) I (or my application PI) can’t have the budget ready by 48 hrs prior to the PRF deadline.

4) I (or my application PI) can’t have the budget ready by 48 hrs prior to the PRF deadline.

We will do our best to sign, but can’t guarantee that the review will take place.  The review is required prior to signature.